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2014 Community Meeting Report & August Newsletter

Dear Residents,

We hope everyone is enjoying the final days of summer– it is passing all too quickly!

As you are aware, the 2014 Community Meeting was held Tuesday, August 5th, where a new amendment to the CC&Rs was passed, new Board Members were elected, the financials updated through June and various HOA matters were discussed.

Following is a brief meeting report on the key items.

COMMUNITY MEETING REPORT

Financial Report

Shane Siddoway, (The HOA CPA) reported on the June Year-to-Date 2014 Income Statement & Balance Sheet, which was provided to all residents in the pre-meeting packet. To date the HOA is trending slightly under budget, with maintenance as the largest HOA expense.   Costs have been controlled with significant reductions since the HOA was transferred to the residents, and there is currently a balance of approximately $25,000 in the HOA reserve account, which is helping to build the necessary reserve for future expenditures.

If you have questions regarding your Homeowner statements (which will only be sent for delinquencies and late fees), please directly contact Mr. Siddoway at his E-mail address of: physmgmt@utahisp.com or business number of 801-253-0813.  For any other financial-related questions, you may email the Board at HOAHarvestCrossing@gmail.com.

Board Elections

Harvest Crossing’s Board was expanded from three to five members.  Kevin Stevenson, Mike Truman and Merilee Hunt were elected, joining Craig Romney and Alicia Holdaway.  Subsequent to the Community Meeting, Andrew Petersen, who was nominated and received votes, was invited to join the Board to replace Alicia Holdaway, who tendered her resignation.

On behalf of the residents and the Board we thank Alicia for her service and contributions to the community.

On August 11, 2014, the new Board met and voted on new board assignments and terms, which were established as follows:

  • Kevin Stevenson will remain as President and HOA Treasurer. (1.5 Year Term)
  • Craig Romney will serve the Chair of the Modification Committee and will remain on the HOA Account for review and expense approvals. (1.5 Year Term).
  • Merilee Hunt will serve as the Board Secretary and as a member of the Litigation Committee. She will also be added to the HOA Account for review and expense approvals. (2.5 Year Term).
  • Michael Truman will serve as the Chair of the Legal Committee and Chair of the Litigation Committee. (3.5 Year Term)
  • Andrew Petersen will serve as the Chair of the CC&R Committee (2.5 Year Term)
  • All other volunteer committee members from the community will remain the same.

Legal Opinion Update

As you may recall from the last Community Meeting, the residents approved having the Board engage outside counsel to provide an opinion letter regarding potential legal action against Peterson Development. This letter was provided to the Board just prior to the Community Meeting, and there was not sufficient time to review it prior to the meeting. The Board-appointed Litigation Committee is conducting an in-depth review of the legal opinion and will provide updates in the near future.

Amendment 3 to CC&Rs

The proposed Amendment 3 to the CC&Rs to prohibit rental properties was passed, and was filed with the State of Utah on August 15, 2014. As requested at the Community Meeting; the Board will also further review the request for an additional study of potential exception guidelines to the Amendment.  As a result, the Board unanimously appointed Mike Truman as Chairman of an oversight committee to begin this process, and he will work to accomplish this in conjunction with additional Board Members and Community volunteers who have expressed an interest in this process.

The rest of the Community Meeting was dedicated to sharing updates and information on other general community items.   Those items, as well as calendaring and general reminders are included below.

INFO, REMINDERS, CALENDAR ITEMS & OTHER STUFF!

Communication

As a reminder, the best place for community information is here on the Blog, and the majority of community information will be shared here. Email notifications will be sent to let you know when there are new posts.   Any official or important matters, however, will be handled through email or US mail.

Information Note:

In the past we have provided a copy of the community directory to get to know our neighbors. We have had new neighbors move in and would like to update and publish this in the next newsletter. If you object to having your information shared in the community please let us know. As always, this information is confidential and may not be used for personal or business purposes.

Maintenance & Projects

  • Various projects have recently been completed including road repair, the addition of safety signs and curb painting as recommended by South Jordan Fire.
  • New mulch has been applied in the common/playground areas. PLEASE monitor your children/grandchildren to ensure they do not remove/throw the mulch or rocks.
  • When the weather cools, the playground shade awning will be temporarily removed for repairs.
  • Bids are being collected to have issues with the water feature addressed. Due to damage and poor design, tremendous amounts of water were being lost at significant cost to the community, so options are being evaluated.

CC&R Reminders

  • Vehicles may not be parked on the street overnight
  • Garbage cans need to be stored out of view

 Landscaping

A big thanks to Stacy Ward in our community who spends countless hours ensuring it looks great– he helps with watering and various maintenance issues, and has saved the community thousands of dollars. He also could use help, so please contact a member of the Board if you can lend a hand with adjusting/turning of sprinklers or other items that help us control costs.

Thus far we have also been pleased with the service provided by the landscaping company, Holmes Property Maintenance, and they have been great to address issues as they arise. They have now agreed to allow the residents to contact them directly so that response times are quicker and you are not waiting on a member of the Board to contact them. Starting immediately, please contact the owner, Travis, at: travis@holmes-pm.com / 801-231-3814 to report issues.   If your issue is not resolved or you do not receive a response, you may then contact the Board by email at HOAHarvestCrossing@gmail.com. You should still report common area issues to the Board, who will interact with Holmes Property.

Pavilion Reservations

Just a reminder that for private use, the Pavilion must be reserved by emailing the Board, who will send you a reservation form for review and your signature. A reservation sign holder is being added so reservations are posted.

Dates to Remember

  • Community Fall Yard Sale – Saturday, September 6 from 7:00 a.m. to Noon. The east gate will be open during this time. Exterior signs will be placed, and you are also encouraged to place online ads to help drive traffic. If you do post ads online, remember to refresh them the night before so they will be “top of the list.” Remember that no private yard sales are allowed.
  • The Spring Community Yard Sale will be held the weekend following Memorial Day.

Thanks to all of you for making Harvest Crossing a great place to live. Members are needed for various committees and projects, so please contact a member of the Board if you can help.

 

TUESDAY, AUGUST 5TH MEETING!!! 7:00 PM

REMINDER!!  Harvest Crossing HOA community meeting is tomorrow, Tuesday, August 5th @ 7:00 pm.  You should have all received a meeting packet at your doorstep by now. The primary reason for this meeting is to vote in new Board Members.  We will also be updating the community on a few items as well as discussing the recent petition concerning rental properties.

It is important for every household to have a vote in their community so we ask that you try and attend this meeting!

Location: South Jordan Library @ 10673 S. Redwood Road.

 

Important Landscape & Parking Alerts!

You may have noticed the bright red curb that joined our community this week 🙂   At the suggestion of South Jordan Fire Department and to minimize blind corners for cars, we have painted the curb around the fire hydrants and the east end of the Pavilion.  Please ensure your family and friends know not to park in this area.  This will be especially important when you reserve the pavilion!

Also, we’ve noticed the grass around the community is a bit yellow this year and the Landscape company has recommended some additional applications of fertilizer.  During the year our landscaping company will be fertilizing all of our lawns, both community and personal.  We will have a total of 4 applications; liquid in the spring and fall and granule twice in the summer.  Please watch for the 2 applications in the summer and increase your watering after the application to soak into your grass.  The first application will be in the next couple of weeks.

ALSO – WHILE I HAVE YOUR ATTENTION –

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WE STILL NEED PEOPLE TO STEP UP AND NOMINATE THEMSELVES FOR THE HOA BOARD!!!  IT TAKES A TEAM TO KEEP THE COMMUNITY RUN NICE!  PLEASE CONSIDER VOLUNTEERING!

PLEASE NOTE!  The Board Members Voting meeting has been moved to TUESDAY, AUGUST 5TH FROM 7:00 – 8:30 PM AT THE SOUTH JORDAN LIBRARY!!

HARVEST CROSSING NEEDS YOUR HELP!

August is quickly approaching which means the time is coming to add and replace Board Members for our community! We need 3 new board members to be voted in at the August 4th Meeting!! As of today, we have only had ONE person nominated!! Please consider volunteering some of your time to the community you enjoy living in each day! To nominate yourself or someone else, please contact the Board at hoaharvestcrossing@gmail.com!!

NOTICE OF PUBLIC HEARING

Please review the following Public Hearing Notice concerning our community.  The issues being discussed at this meeting have enough of an impact on several in the community that it would be great to see the Residents of Harvest Crossing attend this hearing to have their voices heard.  If you feel you will be impacted by this, we encourage you to attend!

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IMPORTANT REMINDER TO ALL PARENTS AND GRANDPARENTS

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We live in a beautiful community and I think everyone can agree it takes respect and effort from all of us to keep it that way!!  As the sun is out more, so are the kids and the battle of keeping them out of the pond area has begun!

Until we are able to fix the underlayment for the pond, the water feature will continue to be turned off… so for the time being, we don’t have to keep them out of water.  However, we have noticed A LOT of rocks, both big and small, being moved around and out of the pond/park area!  Not only is this a nuisance for the landscape company when they mow, but the kids are actually damaging the aesthetics and function of the pond by removing the rocks!

Please advise your children and grandchildren they are not to move any rocks in the park area!!!  We all know our darling little children don’t always listen, so please keep in mind, it is your responsibility to watch them while they are at the park!

Let’s all work together to keep our community looking beautiful!

Thank you!!

May Newsletter

HAPPY SPRING!!!

First and foremost – WELCOME to all the new residents that have moved in to Harvest Crossing since the last newsletter!  We hope you are all enjoying the neighborhood so far!

We would like to give you all some updates from the action items the Board took away from the Annual Meeting;

  1. It was suggested that we get a city-garbage can for the pavilion rather than the little one that is there now.  We have since ordered the can and it will be delivered this week.  If you are using the pavilion/park area, please be responsible and don’t throw open liquids or anything else that would cause the garbage can to get extra stinky and dirty (no dirty diapers either!!)
  2. The question was brought up regarding who actually owns the land on the exterior perimeter of the neighborhood.  We have checked with the city and Harvest Crossing HOA does indeed own this land.  However, there are 2 water easements on the land.  If anyone is interested in the plat maps that show that information, we have them on record.
  3. Reminder – we are increasing the Board from 3 to 5 members as of this August.  Kevin Stevenson’s term will be up so we will need one replacement for him plus two additional members.  If you are interested in being nominated for a board position, please contact us at hoaharvestcrossing@gmail.com to express interest and we will add you to the ballot sheet.  There will be a special voting meeting held on August 4th at 7:00 pm at the South Jordan Library.  Please consider getting involved!  It takes a team to keep this neighborhood nice!
  4. We are currently still working through the engagement letter with Morris & Sperry and as soon as we have a finalized contract, we will let you all know.

Sunline Landscape who we had originally awarded the landscape & snow removal bid to has withdrawn their contract.  As a result we have since changed to Holmes Maintenance.  They were the next closest in price and had done a great job for us over last Winter.  Remember that mow day is on Mondays and they request that you do not water your lawns for 24 hours prior to mowing.  If you have not yet made this adjustment to your sprinkling schedule, please do so!  Also, due to so many of the lawns in the community being less than 18 months old, there will not be any aerating done this year.  Annual aerating will commence next Spring (2015).

IMPORTANT NOTICE:  Beginning immediately, the following fee schedule has been introduced in an effort to encourage compliance with the communities CC&R’s and Bylaws.  For each violation of CC&R’s, the following actions and/or fees will take place:

1. 1st violation  – Written warning by mail.
2. 2nd violation (of the same offense) – written warning by mail
3. 3rd violation – $25 fee
4. Fee goes up by an additional $25 per violation, except on parking violations in which case the vehicle will be towed at the Owner’s expense after the 3rd violation.

There will also be a $15 late fee for monthly dues more than 10 days late.  Please remember monthly dues have been increased to $135/mo and are due promptly on the 1st of each month.  You are more than welcome to pay in advance as well.

So, while we’re on that subject – here are the most common violations that we encourage all to take a close look at to ensure you are not in violation:

  1. Cars parked on the street overnight
  2. Flower beds not being maintained (these are your responsibility!  The landscapers will not weed them for you, so please do so yourself!)
  3. Garbage cans left out after garbage day or not stored properly.

The Community Events Team has planned a Spring Comunity-wide Yard Sale.  Details below.  Please be sure to thank Katie Hansen, Jamie Treseder and Tammy Robinson for all their hard work on this team.  They put together an awesome Easter-egg hunt in April and continue to plan additional events for us all to enjoy!

  • Saturday, May 31st
  • 8am – 2pm
  • The events team will advertise the yard sale online, but it would also be very beneficial for each homeowner that chooses to participate to also do their own advertising.  Community-wide yard sales tend to be much more successful than individual ones.  The East gate will be open for those hours.

Please remember to let Stacey Ward, Landscape Committee Chair, know immediately if you find the Landscapers have damaged a sprinkler head or if their work needs to be improved in any way.  The sooner these issues are brought to their attention, the greater chance we have of them taking responsibility.

We have noticed several families/kids that are not residents of Harvest Crossing entering the neighborhood through the man-gates and using the park.  Please do NOT prop open the man-gates!!  In hopes of curbing this practice, the man-gate code has been changed to 1492.

Take note – the blog address has been updated to http://www.harvestcrossinghoa.com!!

Another Gate update…

I’m sure you’ve all noticed the East gate has been open for some time now.  We are aware of this and working to fix the issue.  The Superintendent for Peterson Homes took the liberty of shutting down the power to the gate pedestal in order to open the gates for his trucks.  Subsequently, we had to return power to the box and re-upload the gate schedule to the system.  All attempts to upload the information to the gates has failed so someone is coming to look at it tomorrow.  We hope to have them closed and fully functional again ASAP!
Thanks for your patience!
HOA Board

IMPORTANT UPDATE/REMINDER

Quick Reminder that the Community Easter Egg Hunt is this Saturday, the 12th @ 9:00 am!  Bring the kids, grandkids, an Easter Basket for taking home your loot, a camp chair, an appetite and a smile!!  Breakfast will be served and fun will be had by all!!

Also – important note regarding your water!!  REALLY SORRY FOR THE LATE NOTICE, but we were just informed today that the Landscape company will be by tomorrow morning, Friday the 11th to turn on all the water throughout the community!!   If your water on/off valve is located INSIDE your home, you will need to turn it on yourself before your lawn can be watered!!
The sprinkler settings will be set where they were last fall, so you will want to go in and change the settings according to your own desired sprinkler schedule!!  ALL HOMEOWNERS ARE RESPONSIBLE FOR THEIR OWN SPRINKLER SETTINGS AS WE ALL PAY OUR OWN INDIVIDUAL WATER BILLS SEPARATELY.  If you need assistance in accessing/changing your sprinkler settings, let us know and we will have someone come help!
One last note – if you find the Landscaping crew has broken or damaged a sprinkler head during their service, please let Stacey Ward know immediately so it can be addressed with the Landscape company in a timely manner.
Thanks!!!  As always – please use this HOA email for communications with the Board.
HAPPY EASTER!
-Your HOA Board

TUE 4/8 GATE UPDATE!

The gate has successfully been updated!  This now means the gate will be closed at all the times!  You will need to use your remotes or personal 4-digit code to enter the community.  Note: we recently found out that we are only able to have one telephone number and one personal code per residence.  Remember the west gate is totally separate from the east gate and remotes have to be entered manually to the west gate.  Everything entered in the west gate to date will be unaffected by the east gate upload.  The 1036 code is now deleted!!  (Hallelujah 🙂 )

The garbage company and Peterson Development will use an individual “contractors” code.  Residents will have to individually arrange with FedEx/UPS, newspaper delivery, etc for personal deliveries.  This means residents can give them their personal code when arranging deliveries or have the couriers access the gate directory and call their phone number directly from the gate pedestal for access.  Remember that when you receive a call from someone at the gate you press the number 9 on your keypad and the gate will open.  This will also then hang up the call!  If the phone goes to voice mail the voice mail will intercept the call and not allow the gate to be opened.  The gate will not dial long distance numbers.

If changes are needed to the gates please call Stacey Ward at 801-738-2716 or send an email to stacey_wardt@yahoo.com and “cc” the HOA at hoaharvestcrossing@gmail.com.  Stacey will do his best to follow up as soon as possible.  Please allow for 2-3 days for follow up.